Don’t we all wish we had time to do everything? No matter how productive I am, it always feels like there are just not enough hours in the day. I don’t know about you, but my to-do list is a mile long. Even if I wake up really early I can’t always finish it.
There’s also those lingering to-do list items such as putting together scrapbooks, having a dinner party, or spending time on yourself too. What if I told you it was possible you could do everything? I’m here to tell you that you can in fact do that, once you get these things in order.
How to Find Time to Do Everything
Figure out what you want
Take a look at your list, and look at it hard! Are all those things important to you or things you actually want to do? The goal is to make the time to get everything you want done, but you can’t do that until you have a clear picture of what that looks like. Start by making a list of what you need to do next week. Now look at that list and find out which things excite you, get you closer to your goals, and which ones are just chores. Is there anything you can delegate or cut?
Identify what is most important
Once you know what you need to get done, start by identifying the most important things on your list. What are the five most important things you need to get done this week? If it isn’t going to change your life, or put you closer to things that are important to you, then it probably doesn’t need to be on the list. Your high priority list should never be more than 5 things.
Get used to saying no
We all know the importance of saying no, but how many of you put this into practice? The thing about saying no is that you don’t need to, but you need to be aware of what saying yes actually means. When you say yes to one thing, you are saying no to something else. Before you say yes, think about the consequences and what that might mean giving up.
Use your free time wisely
By now you should know what you want, the priority of those items, and you’ve said no to anything nonessential. You’re probably thinking, but there still isn’t enough time! Well in this step, we are going to find you some time! Start by analyzing your time usage for the next 3 days. Write down everything you do in half hour intervals and look back on your list. Could you have used any of that time to do things on your to do list? Could you have multi tasked some of those items (such as listening to an audiobook on your work commute).
Streamline, streamline, streamline
It’s not enough to just use your time better, but you need to streamline the tasks you are working on. This is especially important when it comes to your lower priority tasks. Find ways to delegate, cut, or even automate these tasks to avoid spending unwanted time on these urgent but lower priority tasks.
The biggest mistake in your productivity is trying to schedule too many things into your already busy schedule. When you schedule less, you’ll actually get more done and have more free time. This is also perfect for last minute add ons or emergencies that come up.
Change your mindset
Your mind affects you more than whatever is going on in that moment. In order to take control of your to-do list, the first thing you need to do is stop feeling so busy. We all have things we need to get done, so we are all pretty busy. That doesn’t mean we have to FEEL busy. Approach your day with the mindset that there’s plenty of time to get things done, and your whole outlook will change.
You can still get everything on your to-do list done without going crazy! Changing your mindset and your way of scheduling can make sure you are only doing the things that will put you in line with your long term goals.
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